PL - Receptionist

About BYD
Our Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.
BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.
BYD Europe BV located in Hoofddorp, Netherlands. BYD Europe BV offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.
About the role
As a Receptionist you will be the first point of contact for visitors, vendors, and employees. You will be responsible for managing front desk operations, and you will perform a variety of administrative tasks to support the smooth functioning of the office.
We are seeking a highly organized and proactive person, with a can-do attitude, who’s not afraid of new challenges.
Main duties and responsibilities
- Serve as the primary point of contact for visitors, vendors, and employees, ensuring a professional and welcoming environment;
- Oversee reception operations and handle inquiries, mail and deliveries management, managing mailroom;
- Manage office supplies, inventory, and procurement processes, including supplier liaison, cost control, and maintaining optimal stock levels;
- Support in planning and organizing internal meetings, events, and team activities (lunches, social events, celebrations)
- Ensure office cleanliness and functionality by addressing facility issues, serve as a contact for the building administration;
- Monitor and maintain office consumables, report and track facility repairs, maintenance requests;
- Ensure workstation setups: preparing workstations for new employees, and related documentation for the handover;
- Maintain and update internal communication platforms and notifications;
- Manage meeting room bookings, carry out Meeting room checks for tidiness and operational use;
- Support developing and implementing office policies/procedures to enhance productivity, identify obstacles, and propose improvements;
- Support emergency planning, organize safety trainings, address workplace safety concerns proactively;
- Administrative support: provide ad-hoc support to executives, including calendar coordination and travel arrangements if needed, ordering business cards;
- Manage relationships with cleaning services, maintenance contractors, and suppliers;
- Documentation and reporting: assist with preparing reports, maintain office records and support data entry tasks;
- Perform ad-hoc, additional administrative tasks as needed, providing the support for the Administration team.
Your profile:
- Experience in a similar role (reception, administration, back office);
- Fluent in Polish and English (written and spoken);
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint);
- Strong organizational skills with the ability to prioritize tasks and meet deadlines;
- Excellent interpersonal and communication skills, with a positive mindset;
- Proactive problem-solver with a can-do attitude.
- Department
- General Manager Office
- Locations
- Warsaw
Warsaw
About BYD Europe
As the first overseas subsidiary of BYD group, our main focus is to provide European customers with new energy vehicles, rechargeable batteries, solar panels, energy storage systems and other new energy products, as well as related after-sales services.